Privacy Policy

Privacy Policy

The General Non-Profit Incorporated Organization Tokyo Biennale (herein after called “The Organization”) recognizes the importance of privacy protection, the laws surrounding it, and other related regulations. We have established and follow basic methods for the protection of personal information of our organization (to be called “The Privacy Policy” herein after).

1. Definition of Terms

All terms that are used within The Privacy Policy are as defined by the Protection of Personal Information Act.

2. Use of Personal Information.

All terms that are used within The Privacy Policy are as defined by the act on the Protection of Personal Information.

  1. Membership management.
  2. To provide information on exhibitions, events, etc. hosted or co-hosted by The Organization and/or related third parties.
  3. For email newsletter correspondences.
  4. The management of this website and necessary notification of matters (Including all e-mail correspondences).
  5. Calculation of yearly fees and charges.
  6. Various enquiries and other business related correspondences.
  7. Public information posted by members/customers
  8. Simplify member registration in the event that individual member registration is required by other organizations.
  9. Marketing data surveys, analysis, and development of new services.
  10. The execution of commissioned work, exercise of rights and fulfillment of obligations based on contracts and laws in the event that the handling of personal information is outsourced by another company.
  11. Consideration of business partnership(s).
  12. Duties incidental and related to each of the above.
  13. Other reasons for acquiring personal information.
3. Management of Personal Information.

The Organization will handle the leakage of personal data and take the necessary and appropriate measures for the prevention of loss or damage, and other security management processes of personal data to ensure that the members of The Organization perform the necessary and appropriate management, protection and security of personal data.

4. Distribution of Personal Information.

To seamlessly develop the business of The Organization, it is required to assign a portion or the entirety of personal information handling to a third party and a necessary extent of personal personal data will be provided to these contractors. The Organization will form a contract with the contract partner relating to the handling of personal data.

5. Shared use of personal data.

The Organization will work with the Tokyo Biennale Citizen’s Committee for the purpose of reporting on the organisation’s activities and conduct collaborative projects with the shared use of personal information such as name, address, phone number, e-mail address, gender, date of birth, etc. used in application forms. In this event, our organisation will be the chief administrator of this personal information.

6. Distribution of personal information.

The Organization will not, except in the case of clauses – 4. Distribution of personal information and 5. Shared use of personal information – disclose personally identifiable information nor personal information collected by The Organization to any third parties.

  1. If the person consents.
  2. If based on law
  3. If it is necessary to protect the life, body or important assets and if contact cannot be made with the person.
  4. If it is necessary for a national institution or local public entity, or affiliated person(s) to cooperate in performing the affairs specified by laws and regulations where gaining consent from the person may risk hindering business operations.
7. Disclosure, correction, suspense of use, removal, etc. of personal information

Based on the Protection of Personal Information Act and other laws and regulations, The Organization confirms that, in such an event, we will respond promptly to the person’s right to request notification related to the disclosure, correction, addition, deletion, suspended use, removal, or suspended provision to third parties.

8. Procedure to accept requests for disclosure of personal information.

Please attach and send copies of the written documents detailing the specific matter in question, and identity verification documents to the following personal information consultation desk of The Organization if you require us to disclose, correct, add, delete, suspend use, remove, or suspend provision to third parties.

Tokyo Biennale Executive Office
Office located inside 3331 Arts Chiyoda, 6-11-14 Sotokanda, Chiyoda-Ku , Tokyo

9. Security

To protect personal information from unauthorised access by third parties we ensure security by using SSL (Secure Sockets Layer), an industry standard encryption method, when personal information is provided through this website. Personal information that we deem necessary is protected by SSL-encrypted communication.

Additionally, our organisation takes preventative measures through the installation of firewalls and virus countermeasure technology to ensure that personal information is strictly managed based on the standards of The Organization to prevent their unauthorized access, loss, destruction, tampering, leakage, virus infection, etc. of personal information.

10. Cookies.

This website uses technology known as “cookies”. A cookie is a mechanism whereby specific customer information is temporarily stored as data on the device of the customer to identify the customer each time that they are connected. The Organization provides services based on the use of cookies. Due to this, if you do not allow the use of cookies, a part of The Organization’s services will be unavailable. Dependant of whether you choose to allow or disallow the use of cookies can be managed in the customers privacy settings. Please confirm changes when necessary.

11. Information collected or linked to partner companies

The Organization is not privy to information regarding the use of personal information collected by The Organization’s affiliated companies, third party websites, etc. with access to The Organization and websites linked to and from this website. Therefore, The Organization holds no obligation or responsibility for the independent rules and activities of these companies or websites. For relevant information, please check and confirm the privacy policy for each website.

12. Update of the Privacy Policy

The Organization may revise this privacy policy in line with changes in laws and regulations as necessary to protect personal information. On these ocassions, the latest privacy policy will be provided on this website.

Inquiries

Tokyo Biennale Executive Office
Office located inside 3331 Arts Chiyoda, 6-11-14 Sotokanda, Chiyoda-Ku , Tokyo
E-mail: info(at)tokyobiennale.jp